Rotary January Board Meeting Agenda 1/18/23
Meeting Called to Order by Susan Tyer at 11:05 a.m.
Attendance:
Ben Elliot, Rhonda Lamberg, Rita VanScyoc, Anita Shepard, Susan Tyer, RhondaFossitt, Heather Marra
Approval of December Board Meeting Minutes
Anita Shepard approved the minutes and Rita seconded it.
Financial Update- Ben Elliott
- Our financial year runs July to July. At this point we have spent $3402. m ore than we have taken in. This is not of concern as our major fund raisers have not come up such as Auction, Car Show etc. We have $70,000 in our checking account.
- There was considerable discussion on how the treasurer, Ben Elliot, tracks financial information. He tracks information on the high level and relies on the Committee Chairs to submit a financial report with the detail. This is something each chair needs to be aware of.
- There was a delay during December in getting checks deposited. Ben explained the situation and timely deposits will take place in the future.
- Monthly financial reconciliations will be distributed each month.
- Ben gave an update on membership dues. Two members have not paid, and Ben is following up.
- $300 is budgeted for the 9900 taxes.
- The U-Haul bill is paid through June. The board agreed that the U-Haul arrangement has worked out well for us.
Financial Audit
Do we need to have one done? Have we had them done in the past few years? The Board thought we may waive a financial audit. Ben will discuss with our accountant. There are other ways to do checks and balances which were discussed.
President Elect for 2023
Rhonda Fossitt has expressed an interest in being President Elect for 2023. Susan asked if there were any other candidates for the position. No one else expressed an interest. Therefore, Rhonda is the candidate that will be referred to the Club for
approval.
Discuss Club Directors for 2023-2024 Rotary Year
The following Club Directors were discussed for 2023-2024:
Ben agreed to continue as Treasurer. Heather agreed to be the Secretary. Rita will continue as the Director for Public Relations and Club Membership. Anita will continue as a director. We will check with Barb and Diane to see if they want to continue as
directors on the Board and Gary as Website Manager. There will be two openings for directors.
Auction Discussion & Update - Auction Financials
- Primos has been selected as the caterer. The cost has gone up $200 to $8400 which includes gratuity. Dawn’s (Ebel’s) Catering also bid with a different menu. Rhonda Fossitt will send a thank you note to Dawn. It was not easy finding two caterers to bid.
- Bob Pacella is having the tickets printed and arranging the tickets for the raffle
- Diane is having the flyers printed and they will be available at the next Auction committee meeting.
- Committee has decided to streamline the program and not list all the items for sale
- Diane has volunteered to do the Name Tags
- Rhonda Fossitt will handle spreadsheet. Every week or two Gary will post on website
- Corks are being collected for wine pulls. A total of 36 corks are needed.
- Financials will be tracked down by Anita with Cole Morrison or others.
Discuss Public Image Grant
https://ridistrict6290.org/page/district-public-image-grant
We have approved for the Public Image Grant.
If we want the maximum of $600, we
need to submit the items that we will be spending it on.
Rita will handle this.
Update on Interact Issues
Rhonda Lamberg gave an update on some issues on Rotary International, how often meetings are taking place and some issues with confusing messages about direction of
Interact. At the district level, advisors are being educated about the direction of interact and how it includes service and leadership goals.
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